Sources

Sources

Connecting a source does one thing: it puts the text of your material into memory, where Ask can search it.

It does not create rules. Rules only exist when a person names a document on the Playbook page. Connect an entire Drive and your Playbook stays exactly as it was.

What each source is good for

Source	Rules can come from it	Re-read	Good for
Google Drive	Yes	~30 min	Where most agencies keep the documents that are rules
Notion	Yes	~15 min	Teams who write their processes in Notion
Uploads	Yes	On upload	A signed PDF, a one-off document, anything not in a connected tool
Website	No	On demand	Your own positioning and service pages
GitHub	No	On demand	Product docs, technical decisions
Gmail	No	On demand	Threads where something was agreed

The Sources page lists further integrations beyond these. They're in private preview rather than generally available — tell us which one you need and we'll say where it stands. Slack is listed there too and isn't ready for use; don't connect it yet.

Connections are personal

Each person connects their own accounts, and what a source brings in goes into their memory. Nobody — including the workspace owner — can search anyone else's.

There's a consequence worth knowing: a rule is read with the access of whoever added it. If the person who added a rule from their Drive leaves the workspace, that rule keeps working but stops following its document, and says so on its row.

How often things are re-read

• Google Drive about every 30 minutes, Notion about every 15. When a source has been quiet for a few rounds, Vythos checks less often, and picks up again as soon as something changes.
• Documents behind rules are checked about every 10 minutes, separately and regardless of source. That's the promise that a rule follows its file.
• Website, GitHub, Gmail and uploads happen when you ask for them.

You can always sync by hand from the Sources page.

Changed documents replace themselves

When a document you've already synced changes, its old text is replaced rather than added to. A superseded version is gone rather than sitting in the index waiting to be returned as an answer.

What to connect first

1. The place your rule documents live — Drive or Notion. This is what makes your Playbook self-updating.
2. A folder of recent client work — proposals, briefs, notes. It's what makes Ask useful beyond the rules.
3. Anything else, later. There's no benefit to connecting everything on day one.