Sources

Gmail

A great deal of what an agency agrees happens in email: a rate accepted, a deadline moved, a client saying never to use that photograph again. Syncing a label makes those threads searchable.

Connect it

Sources → Gmail → Connect, and sign in with Google. Vythos lists your labels; choose one and sync it, over a window of recent days that you set — 30 by default.

Sync a label, not an inbox

This is the part worth doing deliberately. Rather than connecting everything, make a label — Clients/Agreed, Vythos, whatever suits — and apply it to the threads that actually matter.

Reasons:

• Relevance. An inbox is mostly noise, and noise makes search worse.
• Privacy. Only what you label is read.
• Control. Remove the label from a thread and stop syncing it, rather than reasoning about an entire mailbox.

What it's for

Memory, and only memory. Email cannot become a rule, and it should never want to be one: an agreement in an email is a fact about one client at one moment, and Vythos will answer from your rules over an email every time.

If an email contains something that genuinely is policy, write it into a document and make that a rule.

What's read

The text of messages under the label you chose, within the window you set, into your own memory. Nobody else in the workspace can search it — the workspace owner included.

Syncing again

On demand, from the Sources page. Choose the label and the window each time; messages already read are not duplicated.

Disconnecting

Removes Vythos's access to Gmail. What was already read stays in your memory; deleting the workspace removes everything.