Theme
Reference
Limits and timings
How often things happen
| What | When |
|---|---|
| A rule's document is checked for changes | About every 10 minutes |
| Google Drive memory sync | About every 30 minutes, slowing while nothing changes |
| Notion memory sync | About every 15 minutes, same |
| Website, GitHub, Gmail | On demand |
| An uploaded rule's update | Immediately, when you upload the file again |
| An access change | Takes effect on the next question or context request |
| A retirement | Immediately |
A source that has gone quiet is checked less often, and returns to its normal cadence as soon as something changes. You can always sync by hand from the Sources page.
Sizes
| What | Limit |
|---|---|
| A document uploaded during setup | 20 MB |
| Website crawl | 30 pages by default, 100 maximum |
| Drive folder listing when picking a file | 1,000 items, and it tells you when a listing was cut short — search by name instead |
| Context handed to an AI tool | About 12,000 tokens by default; a tool can ask for more or narrow the categories |
| Passages returned by a memory search | 8 by default, 50 at most |
| Sources behind an Ask answer | 5 by default, 20 at most |
| Earlier turns Ask reads to understand a follow-up | The last 6 messages — three questions and their answers |
| Clients Ask names | Up to 60 active and 60 dormant by name; the count is always exact. An AI tool receives the full list |
Durations
| What | How long |
|---|---|
| An invitation | 7 days, then it needs sending again |
| A key | Until you revoke it |
| A rule's history | Kept indefinitely — nothing is deleted when a rule changes or retires |
| Memory | Kept until you remove it or delete the workspace |
| An Ask conversation | Kept until you delete it or the workspace is deleted |
Counts
| What | Limit |
|---|---|
| People in a workspace | One on Free and Solo; everyone on Team. See Plans and credits |
| Rules | No limit |
| Clients | One live on Free (the rest are paused, not deleted); no limit on Solo and Team |
| Categories | Fixed at seven. See Categories |
| Keys per person | No limit, though one per tool is the sensible habit |
| Ask questions a month | 30 on Free, 300 on Solo, 1,500 shared on Team — one credit each. AI tools use none |
Things worth knowing
- One document makes one rule. Filing the same document under a second category moves it rather than duplicating it.
- A rule with no readable document keeps working. It stops following, and says so.
- Two rules stating the same value at the same scope are a disagreement Vythos won't resolve. Neither value is handed to a tool as authoritative; retire one.